Google Business Profile: the optimisation guide

Google Business Profile (GBP, formerly Google My Business) is the canonical entity record for most local businesses. It is the structured data source that feeds the Map Pack, Knowledge Panels, the Maps app, AI Overviews, Gemini, and the local-intent signals that other AI assistants pick up via underlying searches. The completeness and accuracy of your GBP fields is one of the highest-leverage things you control directly. This guide covers the fields, the field-by-field mechanics, the GBP API for at-scale work, and the edge cases that catch most operators out.

The conceptual frame: GBP as your entity record

Think of GBP not as a marketing surface but as the structured business record that downstream systems consume. The Map Pack, Knowledge Panels, AI assistants running real-time searches, and many third-party data aggregators all treat GBP as a high-trust source of business attributes. (Apple Maps is the exception: it runs on its own data, with Apple Business, formerly Apple Business Connect, as the business-managed feed.) The cleaner and more complete that record is, the more downstream systems can confidently surface you.

This is also why partial completion is more harmful than people realise. Every empty field is not just a missed signal. It is a possible reason a downstream system will choose a more completely-described competitor when the algorithm is otherwise uncertain.

Claim, verify, and lock down ownership

Before anything else, own your listing. Search Google for your business, click "Own this business?", and follow the verification flow. Google has reworked verification several times in recent years; the current set of options can include postcard, video, phone, email, and instant verification, with the option Google offers depending on what it can confirm about the business already.¹ Check the current list before you plan around a method: it moves.

Once verified:

• Add at least one other person from your team as an Owner (each profile has one Primary owner, plus Owners and Managers), ideally someone who is not going anywhere soon. If a single account is compromised or someone leaves the business, you do not want to be locked out of your most important marketing asset.
• Make a shared business Google Account one of the Owners, rather than relying only on personal Gmail accounts. Google's account-recovery process for business listings is slow and inconsistent.
• For multi-location businesses, organise listings into business groups (formerly location groups) in the Business Profile dashboard. This is the unit of access control and the unit the GBP API operates on.

The primary category: the largest single field

Primary category does more for ranking than any other single field. It tells Google what queries you should be a candidate for.² Google's own help page says the categories you select affect your local ranking,³ and practitioners widely treat the primary category as the most important single field. For the full mechanics of how categories interact with the rest of the local algorithm (relevance, distance, prominence, and behavioural signals), see our deep-dive guide on Google's local search algorithm and ranking factors.

The rule: pick the most specific category that accurately describes what you do.³ Specific categories trigger relevance for specific queries. Broad categories match many queries weakly. The full searchable list of categories Google currently offers, with sector and pattern filters and a note on which ones face regulator scrutiny, lives in our companion guide: Google Business Profile categories: the complete list.

Secondary categories add additional query coverage. Up to nine are allowed. Each one opens you up to additional query types but also dilutes your relevance if unrelated. Most businesses are best served by three to six well-chosen secondary categories, not nine stretched ones.

Sector-conditional fields: what GBP shows you depends on your category

Many GBP fields appear only when a sector-relevant category is set. This is not always intuitive and is one of the more frequent reasons agencies report "missing" fields they have read about elsewhere. Examples:

If you set the wrong category, you may not even see the fields you need to populate. After any category change, walk through the entire GBP edit flow to check for newly-available fields.

Business name: the name customers know you by

Google asks for your business's real-world name, as it appears consistently on your storefront, website and stationery and as customers know it. Details such as the services you offer, your location or your opening hours have their own fields (categories, address, service area, hours), so they do not need to be in the name.⁴ "ABC Plumbing" is the name; "ABC Plumbing - Boiler Repair London" adds service and location words that Google's guidelines say to leave out.

Google says adding unnecessary information to a name is not permitted and can lead to a suspension, and anyone can suggest an edit to a name that looks wrong. In practice, a keyword-heavy name is more likely to be corrected or reviewed at a time you did not choose, and the short-term gain is rarely worth that. If you rename the business, change the name on your profile and your website around the same time, and bring your signage and other listings into line, so the name customers and Google see is the same everywhere.

Address, service area, and the storefront question

How you set your address depends on how customers actually reach you. Google treats a storefront, a service area, and a hybrid of the two as three different configurations, with different rules about what the public sees.^{5 6}

Services, products, and attributes

Three structured field groups that are systematically under-used. Services in particular is a real structured field, not free text, and what you can put in it depends on your primary category.⁷

Services

Services are individual structured offerings within your category. The list of services Google offers as suggestions is sector-conditional. You can also add custom services with a name, description, and (for some categories) a price. Each service entry feeds relevance for queries containing that service term, surfaces in the listing UI as a scannable list, and provides a structured way to mention long-tail terms without putting them in your description.

Aim for between 10 and 30 services with brief descriptions. If your category offers a long preset list (common for medical, legal, and trade categories), tick the relevant ones rather than adding custom duplicates.

Products

Products are visual entries with a name, image, optional price, and a CTA link. They appear as a carousel on your listing in many surfaces. For retail and product-led businesses, the product list is heavily-weighted. For pure service businesses, products are less impactful but can still surface specific package offerings.

Attributes

Attributes are checkboxes for binary or short-list properties: wheelchair accessible, free Wi-Fi, outdoor seating, online estimates, LGBTQ+ friendly, veteran-owned, women-owned, online appointments, telehealth, and many more. The full attribute list available to your listing is sector-conditional and changes over time as Google adds new ones. Tick every applicable attribute. Some attributes drive filtered-search appearances (a search like "restaurants with outdoor seating near me" filters to listings that have ticked the outdoor seating attribute).

Do not tick attributes that are not actually true. Customers turning up for a feature you claimed but do not have produces one-star reviews and complaints to Google.

Hours, special hours, and "More hours"

Set your normal opening hours. Then schedule special hours for every public holiday at the start of each year.⁸ Listings that do not update for public holidays appear stale; ones that do appear actively managed.

If you offer different hours for different services, use the "More hours" feature rather than cramming the variation into your description. Examples:

• The kitchen closes earlier than the bar.
• Online ordering or pickup hours differ from in-store hours.
• The drive-thru is open later than the dining room.
• The pharmacy counter has different hours from the rest of the shop.
• Senior-only hours, takeaway-only windows, last-orders cutoffs.

These appear directly in the listing UI and reduce the rate of confused customers turning up at the wrong time. The set of "More hours" types available is, again, sector-conditional.

Description: 750 characters of plain positioning

Write the description for humans, not for keyword density. The description is less heavily weighted as a relevance signal than primary category, services, or review content, but it is the first prose any customer reads on your listing. Lead with what you actually do, who you serve, and what makes you specifically chooseable.

Photos: cover, logo, exterior, interior, team, products

Photos are visible across most surfaces where your listing appears. Multiple industry data sources (Google's own past public claims about Map results, plus ongoing observational analyses) have indicated that listings with deeper photo libraries see materially higher engagement metrics. The exact uplift varies and the studies are observational, but the directional pattern is well-established. Treat photo depth as a known engagement-and-trust lever rather than chasing specific promised percentages.

Photo categories worth covering:

• Logo: clean, square, transparent if possible
• Cover photo: your strongest single image, refreshed seasonally
• Exterior: from the street, in daylight, recognisable so customers can find you
• Interior: multiple angles, well-lit, recent (replace seasonally)
• Team: real staff, not stock images
• Products and services: representative work, ideally with specifics
• Work in progress or before-and-after where appropriate (trades, beauty, cleaning)
• Photos taken on-site at your real premises and jobs (geotagging the files is not needed)
• Replace the cover photo at least every quarter
• Add new photos at least monthly so the listing reads as actively managed

Posts: a low-priority content surface

GBP Posts (offer posts, event posts, update posts) appear on the listing under a "Updates" tab and sometimes inline. Their direct ranking weight is modest at best. They do influence whether the listing appears actively managed, and they can carry CTA buttons that drive direct conversions for offers or events.

Realistic cadence is weekly to fortnightly for service-led businesses, weekly to twice-weekly for offer-led businesses (retail, hospitality). A post with a clear photo, a single sentence of value, and a CTA button outperforms long-form posts consistently. Update posts stay on the profile for six months before Google archives them; offer and event posts stay live for the date range you set.

Reviews: the layer that compounds

Reviews are simultaneously a ranking input, a click-through input, and a conversion input. The full operational playbook (timing, channels, scripts, replies, fake-review handling) is in how to get more Google reviews. The summary for this guide:

• Reply to every review within 48 hours of it being posted. Replies are public and influence the next reader more than people expect.
• Encourage reviews that mention specific services, attributes, or use cases rather than generic praise. The text itself is read.
• Do not gate reviews by rating. Google's policies explicitly prohibit it, and enforcement has been increasing.
• Track velocity, average rating, reply rate, and reply time as ongoing operational metrics, not just one-off audits.

Q&A: retired, and what replaced it

The old Questions & Answers section, where customers asked questions and any user (or the business) could answer, has been discontinued. Google shut the supporting API in November 2025 and began removing the public Q&A section from profiles in December 2025; new listings no longer have it at all. The long-standing tactic of posting your own FAQs and self-answering them no longer applies.

What replaced it matters more than what was lost. Google now generates answers to common customer questions automatically, pulling from your profile fields, your reviews, and your website. That shifts the work from a dedicated Q&A box to making sure the answers already live somewhere Google can read them:

• Parking, payment, and accessibility answers belong in your attributes.
• Booking process and "what to bring" answers belong in your services descriptions and your website.
• Opening variations (evenings, weekends) belong in hours and More hours.
• Service-area coverage ("do you serve [postcode]?") belongs in your service area settings.

The upshot: the payoff from a complete, accurate profile is higher than it was when a self-answered Q&A box could paper over gaps. Fill the structured fields properly and the AI-generated answers follow from them.

The GBP Performance API and Insights

At any scale beyond a single location, the Business Profile Performance API is the only sustainable way to track what is happening across your portfolio. Replacing the older GMB Insights interface, the Performance API provides time-series data on:⁹

• Profile impressions on Search and Maps, split by mobile and desktop
• Search keywords that triggered impressions (monthly, limited keyword visibility)
• Call button clicks
• Direction requests
• Website clicks
• Bookings, food orders, and menu clicks (where applicable)

For agencies and multi-location brands, pulling this data via the API into a warehouse or BI tool is far more practical than dashboard-by-dashboard inspection. Single locations can still get useful information from the in-product Performance view.

Optimisation order: where to spend the next four hours

If you have an afternoon to make the highest-impact changes possible to a GBP listing, this is the order. Approximate time per item.

Suspension: causes and what to do

GBP suspensions are surprisingly common and often happen without notice. What a suspension is measured against is one document, the guidelines for representing your business, and it is worth reading in full before you appeal rather than after.⁴ The causes we see most often include:

• Listing a virtual office, serviced office, PO box, or unstaffed location as your primary address.
• Multiple recent changes to address, name, or category in a short window.
• Mismatch between GBP and the website's plain-text NAP, or between GBP and the name and address customers see on your signage and stationery.
• Keyword-stuffed business name (a descriptor that is not part of your real-world name).
• Operating in a regulated sector without visible regulatory compliance (legal, medical, financial sectors are more strictly enforced).
• User reports for policy violations.

If suspended, appeal through the Business Profile appeals tool, which is the documented route. When prompted, add evidence within the 60-minute window: utility bills, signage photos, company registry records (Companies House, state business registration filings, Corporations Canada, an ASIC extract or ABN Lookup record) , regulator registration if applicable. Reinstatement timelines vary widely. Avoid making further changes to the listing while suspended; additional edits can complicate the review.

Re-audit quarterly

GBP fields and Google's policies change. Categories get renamed. Attributes get added and deprecated. New media types appear. Run a structured audit at least quarterly to catch anything new. Or if you would rather not chase the surface area manually, our GBP Audit tool scores your listing across all the fields above and surfaces what is missing.

Quarterly checklist

• Primary category still the most specific accurate match Google offers
• Secondary categories all genuinely relevant, not stretched
• Services list current, with new offerings added and discontinued ones removed
• Products updated where applicable
• Photos uploaded in the last 30 days, including at least one new exterior or interior shot
• Description still reflects current positioning
• Special hours scheduled for upcoming public holidays and known closures
• Attributes reflect current operations (Wi-Fi, accessibility, telehealth, online appointments)
• Common customer questions (parking, payment, booking, accessibility, coverage) are answered somewhere Google can read them: attributes, services, hours, and description
• Posts published in the last 4 weeks
• All reviews from the last quarter have replies within 48 hours of being posted
• Backup owner still has access (and is not an ex-employee)
• Performance API or the Performance view reviewed for trend changes (sudden drop in calls, website clicks, direction requests, profile views)

Where to go next